Privacy Statement

The Journal of Precision Medicine and Artificial Intelligence (JPMedAI) is committed to protecting the privacy and personal data of authors, reviewers, editors, and readers. This policy outlines how we collect, use, store, and safeguard information in accordance with applicable data protection regulations, including the General Data Protection Regulation (GDPR).

1. Information We Collect

We may collect the following types of information:

  • Account Information: Name, email address, affiliation, and role (author, reviewer, editor).

  • Manuscript Submission Data: Contact details, author contributions, and manuscript content submitted through the OJS platform.

  • Reviewer Activity: Peer review reports, recommendations, and communication history.

  • Usage Data: Non-identifiable site usage statistics (e.g., pages visited, downloads).

2. How We Use Your Information

We use personal data solely for purposes related to scholarly publishing:

  • Managing manuscript submissions and the peer review process.

  • Communicating with authors, reviewers, and editorial staff.

  • Maintaining records for indexing, archiving, and citation services.

  • Providing usage analytics to improve journal performance and accessibility.

We do not sell, rent, or share personal information with third parties for marketing purposes.

3. Data Retention

Personal data associated with published articles becomes part of the scholarly record and will be retained indefinitely. Account and submission data for withdrawn or rejected manuscripts may be deleted upon request, subject to legal and archival requirements.

4. Data Sharing and Third Parties

Limited data may be shared with trusted third parties that support the publication process (e.g., indexing services, plagiarism detection software) under confidentiality agreements.

5. Cookies

The OJS platform uses cookies to enable essential site functions, including login sessions and preferences. You may disable cookies in your browser, but some site functions may not work correctly.

6. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction.

7. Your Rights

Under applicable laws, you may request to:

  • Access and review your personal data.

  • Request corrections to inaccurate information.

  • Withdraw consent for processing (where applicable).

  • Request deletion of personal data (subject to legal retention requirements).

Requests should be sent to: office@jpmedai.org

8. Use of Artificial Intelligence (AI) Tools in Editorial Processes

The Journal of Precision Medicine and Artificial Intelligence (JPMedAI) is committed to transparency, ethical publishing practices, and compliance with GDPR, COPE, ICMJE, and DOAJ requirements.

To support efficient and high-quality editorial workflows, the journal may make limited use of large language models (LLMs), for specific non-decisional and assistive tasks. These tasks may include:

  • Grammar, spelling, and language polishing of manuscripts

  • Standardizing references and checking DOIs

  • Generating structured metadata (keywords, abstracts, funding information)

  • Assisting in formatting manuscripts into XML (JATS) for indexing

Key Principles

  1. No decision-making by AI: AI tools are used only for assistive, mechanical, or language-related tasks. Decisions about peer review, acceptance, or rejection of manuscripts are made exclusively by human editors.

  2. Data minimization: Only the manuscript text necessary for the editorial task is processed. Author names, email addresses, and reviewer details are never transmitted to AI tools.

  3. No AI training on submissions: Manuscript text is not stored or used to train AI models.

  4. Human oversight: All AI-assisted outputs are reviewed and validated by the editorial team before inclusion in the publication process.

  5. Compliance with GDPR: All processing of personal data follows GDPR requirements, including signed Data Processing Agreements (DPAs) with AI service providers.

Authors submitting to JPMedAI thereby acknowledge and consent to this limited, transparent use of AI tools in the editorial workflow.

9. Changes to This Policy

We may update this policy from time to time to reflect changes in law, technology, or journal practices. Updates will be posted on this page with a revised “Last Updated” date.